Consolidate, Centralize and Eliminate PSTs
PST files (Outlook data files) immediately introduce an inherent risk to the organization. Microsoft never designed PSTs to withstand the type of load that many large corporations place on them in handling email. The issues with PST usage are well documented and many of the technical problems lead right back to the corporate issues of managing corporate messaging, reducing risk and protecting intellectual property. The most common use centers on retention but it opens the doors to a cornicopia of risks to an organization. With the advances in technology, PST files are no longer necessary and create more problems than they solve. PST usage represents one of the main reasons why organizations eventually seek an enterprise archiving solution.
Common PST file problems include:
- Lack of a central management policy that would identify users who have created PSTs, what intellectual property is within PSTs or how many PSTs exist across the network
- Permanent data loss resulting from corrupted files which have limited recoverability options
- Shrinking backup windows due to increased file sizes and files marked as needing backup. Just referencing a PST changes the bit indicating it now needs a full back up even though nothing has changed.
- Increased storage requirements resulting from duplicate messages being kept. Instead of one message accessed by many, (as MS Exchange manages), many now have duplicate copies of the same message causing unnecessary backups. Single Instanc Store abilities are lost when many people can create their own PSTs.
- Enforcement of content retention and compliance polcies is negated. PSTs offer the end user the ability to store any thing they desire and operate around company policy. This also has an affect on the searchability of content, as PST files can only be searched one at a time. PST usage makes it nearly impossible for a company to perform effective search for compliance or E-discovery.
With the LookingGlass P@ST solution, corporations can now gain control of the PST problem and put an end to PST file creation. P@ST addresses all aspects of the problem and allows the organization to:
- Elevate and Improve E-mail management throughout the environment.
- Enable seamless message search, retrieval, and disaster recovery while satisfying compliance requirements such as Sarbanes-Oxley and HIPAA.
- Slash E-mail data storage requirements without adding client overhead or complexity.
- Easily manage existing PSTs and eliminate the need for them going forward.
- Create a consistent, non disruptive implementation path for future upgrades of server and E-mail client software.
Consolidate, Centralize and Eliminate PSTs
Key Points To Consider:
- Consolidate, centralize and eliminate PSTs while preserving the integrity of the data
- Centralize PST data in a single repository
- Eliminate the burden of managing PST Files, without the use of Stubbing and mailbox quotas
- Reduce nightly backups windows through elimination of duplicate copies and unnecessary file backups
adherence and possible non-compliance
- Enforce content retention & compliance policies
- Simple access and search of all historical emails
LookingGlass is Interactive Message Management Enabling Archiving and Data Loss Prevention
|
